Payroll by hand and Minutes

Hello! I have fallen into an office manager position for a small company. Hard to believe, I know, but we do our payroll by hand. I've been doing it the way that I was taught by the previous office manager, for example,
Let's say an employee punches in at 7am, out at 11, back in at 12 and out for the day at 5. Let's say I use military time, and this formula: 17:00-12:00+11:00-07:00 =hours worked. I take the resulting figure and multiply it by rate of pay. Assuming that no employee punches in and out exactly on the hour, and we are a very lax company, there is always an "odd" number of minutes involved. It occurred to me that there are 60 minutes in an hour, and my calculator measures by 100's, not in minutes. I hope this makes sense. I think this means my calculations are inaccurate. Let's say that I do the calculating the way I mentioned, and the resulting figure is 8.73. How does this translate into minutes? It doesn't seem to be nine hours and 13 minutes, but it's also not eight hours and seventy three hundredths. What is it? What do I then do with this figure to make the employee's pay accurate? Can somebody help me, let's say the employee is making 10$ per hour.

[Robert Fogt]

You are getting decimal hours.

8.73 hours =
8 hours + 0.73 hours =
8 hours + (0.73 * 60) minutes
8 hours + 43.8 minutes

Though in your case, to calculate their pay, you'd multiply their hourly rate by the decimal hours.
8.73 hours * 10 $/hour = $87.30

[Robert Fogt]

You may also be able to find a few tools here:
http://www.paycheckcity.com/

Originally Posted by Robert Fogt

You are getting decimal hours.

8.73 hours =
8 hours + 0.73 hours =
8 hours + (0.73 * 60) minutes
8 hours + 43.8 minutes

Though in your case, to calculate their pay, you'd multiply their hourly rate by the decimal hours.
8.73 hours * 10 $/hour = $87.30

thank you so much this is a really big no HUGE help

I just wanted to see if there was a simple formula to caculate hours and minutes. For example if I came in at 8:07am went to lunch at 12:23p to 1:32p and clocked out and went home at 5:06p. How would i caculate that into hours.

If you are working and getting paid for 9 hours a day then it doesn't matter what the time clock reads. The end result is that you worked 9 hours and you got paid for 9 hours of work. You said that the company was a lax company, which i take to mean that you do not have to hit the time clock right on the hour. Which would be impossible if you have several people trying to clock in / out at the same time. Now, if some people do not work the entire day, be it coming in late or going home early, then i see where you would need to pin point their hours. Otherwise i think you are trying to make the time keeping to hard.

Sherrie,

Is this something you do often? It would be rather easy to create an excel spreadsheet time card for you.

Sorry can't be more helpful with an easy way, I looked at your times and saw the difference

8:07am to 12:23pm is 4hr 16 min
1:32pm to 5:06pm is 3hr 34 min

THerefor you made your 8 hours.




Robert, I don't believe you read the unregistered's post correctly. He/she stated that they do the math based on military time.

17:00-12:00+11:00-7:00 to equal the hours worked, in this case 9.

EDIT ------ Actually in typing this out, I am afraid for anyone who works at this establishment if this is how payroll is figured.

To carry the logic further, based on what the unregistered wrote, if they use their calculator to do the time card math based on a 24 hour clock, someone is going to lose out.

Example, employee returns from lunch at noon and leaves to go home at 4:48

Using their post below, they would do as follows 16:48-12:00 = 4:48 or 4 hours and 48 minutes.

BUT! if that same employee came in at 6:30 am and went to lunch at 11:00 am, do you suppose they are doing this?
11:00-06:30 and treating it like this on their calculator 11-6.3, which would give them 4.7 hours (Which comes out to 4 hours and 42 minutes) as opposed to the actual 4hours and 30 minutes the employee worked?

What is making me think they are doing this is that he/she states..."Let's say that I do the calculating the way I mentioned"

Scary.....

Sorry Sherrie, didn't mean to hi jack your thread

[JohnS]

Originally Posted by Sherrie

I just wanted to see if there was a simple formula to caculate hours and minutes. For example if I came in at 8:07am went to lunch at 12:23p to 1:32p and clocked out and went home at 5:06p. How would i caculate that into hours.

Not simple. Mixed base math is a problem, you can do hours and minutes separately, then borrow and carry as required recognizing the 60 minutes is 1 hour.

Or you can change the minutes to an hour fraction by dividing by 60. Take 8:07 am, that's 8 hours and 7 minutes, but 7 minutes is 7/60 = 0.117 hrs, so it is 8.117 hours. For pm hours, 1 pm or after, add 12 hours to convert to military time, so
8:07 am -> 8.117
12:23 pm -> 12.383
1:32 pm -> 13.533
5:06 pm -> 17.100
There will be some rounding error, I recommend carrying a guard digit and using three figures for the decimal.

You worked (17.100-8.117) - (13.533-12.383) = 7.833 hrs. Multiply the 0.833 part by 60; it is 50 minutes, so you worked 7 hours 50 minutes.

i take care of of payroll for a very large company.

I use this this to help me

15 min =.25
30 min =.50
45 min = .75
so when some sneds an adjustment in for 5 hours and 34 min i divide the 34 min by 60 which would leave .57 so it would be 5.57 hours.

You might try a simple software package such as Employee Time Punch, employeetimepunch.com. They are cheap and will handle time by decimal instead of minutes.